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Role Overview
PostShift AI is seeking a highly organised, discreet and commercially aware Executive Administrator to support the founders on a part-time basis. This role is critical in ensuring operational efficiency, executive coordination and structured communication across partners, clients and internal teams.
You will act as a trusted support function, enabling leadership to focus on strategy, growth and investor engagement.
Key Responsibilities
- Manage calendars, scheduling and executive prioritisation
- Coordinate meetings with partners (Microsoft, AWS, EDB, etc.)
- Prepare board packs, investor updates and briefing documents
- Track follow-ups, action items and strategic initiatives
- Support proposal preparation and contract documentation
- Assist with event coordination and travel logistics
- Maintain document governance and filing discipline
Ideal Profile
- 5+ years supporting senior executives or founders
- Highly organised with exceptional attention to detail
- Professional communication skills (written and verbal)
- Comfortable handling confidential information
- Proactive, calm under pressure and solution-oriented
What Success Looks Like
- Founders’ time optimised and prioritised effectively
- Clear tracking of strategic initiatives
- Professional communication with partners and investors
- Structured operational discipline as the company scales
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